Position Title: Program Assistant 
Reports to: Program Officer 
Location: Washington, D.C. 
Job Type: Full-time; Temporary Non-Exempt 
Length of Position: Temporary, up to 12 months
Salary Range: $45,000 - $54,000

Eurasia Foundation is a nonprofit international development organization committed to the idea that societies function best when people take responsibility for their own civic and economic prosperity. We envision a future where all people have the opportunity to realize their potential and transform their societies. Since 1992, Eurasia Foundation has equipped forward-thinking people across Europe, Eurasia, Asia, the Middle East and North Africa with the tools, knowledge, and resources needed to address issues of concern in their communities. Our success showcases the power of a vibrant civil society to drive real and lasting change.

Position Summary

The Program Assistant will work under close supervision of the Program Officer or their designee, providing administrative support to help coordinate fellowships and exchanges for participants of programs under the Civic Engagement and Leadership (CEL) department. This is a temporary position for a defined period. Responsibilities include responding to requests from the Program Officer and other staff, administrative duties such as processing contracts and payments, communicating with program participants, coordinating program logistics, travel arrangements, accommodations, institutional site visits, drafting sections of a variety of technical documents including quarterly reports and memos, and supporting CEL’s monitoring and evaluation efforts by assisting with data collection. The Program Assistant may also assist with CEL’s business development efforts as needed and may perform other duties as assigned.

Essential Functions

Program Administration and Coordination

• Provide day-to-day administrative and operational support to the Program Officer and other staff to ensure smooth program operations.
• Coordinate communications with program participants, consultants, vendors, and partner organizations.

Recruitment and Application Management

• Support program promotion, recruitment, and applicant communications.
• Coordinate application reviews, schedule and conduct participants' interviews.

Program Design and Implementation

• Assist with planning and coordinating educational site visits, professional development workshops, conference participation, cultural activities, and other program events.
• Coordinate with partner institutions and prepare program itineraries, agendas, and participant materials.

Travel and Visa Coordination

• Arrange international and domestic travel, including flights, accommodations, ground transportation, and participant logistics.
• Support visa appointment coordination, travel documentation, and participant arrivals and departures.

Financial Administration and Reconciliation

• Prepare vendor and consultant DocuSign contracts, process invoices, payment requests, stipends, and reimbursements.

• Track program expenses, maintain financial records, and assist with budget monitoring and reconciliation.

Monitoring, Evaluation, and Reporting

• Collect, verify, and maintain program data, administer surveys, and track program outcomes.
• Assist with drafting, proofreading, and editing quarterly, annual, and other program reports.

Alumni Engagement

• Maintain alumni records and coordinate outreach, surveys, and engagement activities.

Business Development

• Support business development through research, preparation of materials, and drafting proposals and related documents if needed.

Required Qualifications

• Bachelor's degree in International Relations, Public Administration, Education, Communications, or a related field.
• Strong research, analytical, organizational, written, and verbal communication skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Fluency in spoken and written English.
• Ability to manage multiple tasks, prioritize competing deadlines, and consistently produce high-quality work in a fast-paced environment.
• Strong interpersonal skills and attention to detail.
• Availability and willingness to travel domestically and internationally to support program activities.
• Based in the Washington, D.C. metropolitan area.

Preferred Qualifications

• Previous experience in administrative support, program coordination, event organization, or exchange programs.
• Experience in report writing and program management.

• Proficiency in spoken and written Russian, familiarity with post-Soviet space
• Experience coordinating events, travel, or activities for large groups.