Contracts and Grants Specialist
Location: Washington, DC (HQ)
Title: Contracts and Grants Specialist (CGS)
Reports to: President or Director of Finance and Administration
Eurasia Foundation (EF), a US-based international development organization, is accepting applications for a Contracts and Grants Specialist to support the Foundation’s programs in several countries in Eastern Europe, Eurasia and Washington, DC.
The Contracts and Grants Specialist (CGS) is responsible for organizational compliance with federal and non-federal contracts, grants, and cooperative agreements. The Contracts & Grants Specialist (CGS) will develop, review, negotiate and implement lower tier contracts and agreements, in addition to day-to-day procurement administration at EF’s DC headquarters.
Responsibilities and Duties
- Provide hands on contract and grant administration to EF programs on agreements and contracts funded by the U.S. government (namely USAID and Department of State), non-profits, and private organizations. This includes serving as the point person for negotiating agreements on behalf of EF.
- Provide guidance and support to program staff related to contractual matters in various proposal efforts. This includes reviewing terms, suggesting alternate language, preparing standard forms, and informing internal department and program staff of potential issues.
- Provide professional-level support by taking an active role in researching federal, state and international regulatory and compliance issues applicable to EF projects and work with department staff on the development of Contracts & Grants processes and procedures to ensure efficient processing of all contract and proposal documents.
- Independently manage various processes related to the Contracts lifecycle within EF, e.g., the review/approval of pre-award spending and subcontracting processes.
- Work with the EF directors and managers on maintaining, updating, and/or developing internal business systems related to the management of business processes from proposal to closeout.
- Interface on a regular basis with staff at all levels of EF’s programs and departments, as well as with clients and partners, to build effective relationships.
- Provide guidance and preliminary risk assessment on contractual matters.
- Track changes to, research, interpret and advise on USG and non-USG regulations, especially Title 2 of CFR, FAR, AIDAR and other donor regulations.
- Review, improve and contribute to policies and procedures for contracts and grants.
- Conduct trainings on contracts and grants compliance issues for U.S. headquarters and field staff with the goal of enhancing EF’s global knowledge and capacity to effectively manage an expanding C&G portfolio.
- Establish and maintain effective working relationships that focus on finding solutions with donors and program staff.
- Provide oversight to procurement administration which includes reviewing contracts and supporting staff in ensuring that procurement processes are cost effective, efficiently designed, and in compliance with EF procurement policy, U.S. Government, and donor regulations.
- Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for EF awards.
- Ensure the timely processing of all contract and grant closeouts.
- Bachelor's degree in business, finance, or a related field (Master's degree preferred) with five (5) years of relevant experience.
- Experience in a U.S. government funded international development NGO highly desired, with significant financial and compliance experience (preferably with USAID programs, contracts/grants).
- At least two (2) years of full cycle grant/contract administration.
- Outstanding skills in communicating across all levels of an organization.
- Proven ability to participate in business development that results in the acquisition of public and private funding.
- Demonstrated computer skills, including proficiency with Microsoft Word & Excel (Salesforce and/or SharePoint experience desirable).
- Strong analytical and writing skills in budgeting and financial management.
- Capacity to understand the rules and policies of funding organizations and foundations.
- Capacity to work with and understand state, local, U.S. government and international agencies.
- Ability to work strategically with a wide range of senior management officials.
- Advanced knowledge of U.S. Government (USG) regulations: Uniform Guidance under 2CFR 200, Federal Contract Regulations, including Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Department of Education Acquisition Regulation (EDAR) and others required.
- Russian language skills a plus.
- Travel to field offices for training purposes may be required.